Government Office Machinery and Equipment Rental and Leasing Contracts
NAICS 532420 · Office Machinery and Equipment Rental and Leasing
Government office machinery and equipment rental and leasing contracts totaled $290M across 3,200 awards from FY2024 to FY2026. Obligations were up 38.7% in FY2026 versus FY2025, and the Department of Defense was the largest buyer, accounting for $221M, or 76% of the total.
Key figures
In FY2026, contract obligations were $119,767,614 across 1,695 awards with activity that year, a change of +38.7% from $86,368,594 in FY2025. From FY2024 to FY2026, obligations totaled $289,773,748 across 3,200 awards.
- Obligated in FY2026
- $120M
- Awards in FY2026
- 1,695
- Change vs FY2025
- +38.7%
- Total, FY2024 to FY2026
- $290M
Note: FY2026 ended on Sep 30, 2026. The Department of Defense publishes contract data with a 90-day delay, so FY2026 totals may still rise as late reports arrive.
Office Machinery and Equipment Rental and Leasing contract spending by year
Federal office machinery and equipment rental and leasing contracts per fiscal year (October to September), under NAICS 532420. The table below lists the same numbers.
| Fiscal year | Obligated | Awards | Change |
|---|---|---|---|
| FY2026 | $119,767,614 | 1,695 | +38.7% |
| FY2025 | $86,368,594 | 1,966 | +3.3% |
| FY2024 | $83,637,540 | 2,084 | n/a |
About government office machinery and equipment rental and leasing contracts
Federal spending on office machinery and equipment rental and leasing contracts rose 43% from FY2024 ($83.6M) to FY2026 ($120M). FY2026 closed recently, and Defense Department contracts are reported up to 90 days late, so its total may still rise.
Spending is fairly concentrated: the top 3 contractors account for 56% of the total. No single company dominates, which leaves room for new and small contractors.
The Department of Defense spends the most on office machinery and equipment rental and leasing contracts (76%), followed by the Department of Veterans Affairs. The states with the most of this work are Virginia, District of Columbia and California.
NAICS 532420 (Office Machinery and Equipment Rental and Leasing) is part of the Real Estate and Rental and Leasing sector.
Top office machinery and equipment rental and leasing government contractors
Companies ranked by contract dollars under NAICS 532420 (Office Machinery and Equipment Rental and Leasing).
| # | Contractor | Obligated | Share |
|---|---|---|---|
| 1 | Cartridge Technologies, LLC | $72,687,263 | 25.1% |
| 2 | Trident E&P, LLC | $56,324,344 | 19.4% |
| 3 | Omni Business Systems, Inc | $33,275,008 | 11.5% |
| 4 | Pitney Bowes Inc. | $19,961,198 | 6.9% |
| 5 | JTF Business Systems Corporation | $16,773,757 | 5.8% |
| 6 | Fujifilm Business Innovation Japan Corp. | $10,832,487 | 3.7% |
| 7 | Samsung Electronics Co.,ltd. | $6,854,275 | 2.4% |
| 8 | Fuji Xerox Co., LTD. | $6,793,491 | 2.3% |
| 9 | Flatwater Solutions Company | $5,763,315 | 2.0% |
| 10 | Harris Technologies Inc | $5,689,592 | 2.0% |
Agencies buying office machinery and equipment rental and leasing services
Federal agencies ranked by contract dollars under NAICS 532420.
| # | Agency | Obligated | Share |
|---|---|---|---|
| 1 | Department of Defense | $220,632,970 | 76.1% |
| 2 | Department of Veterans Affairs | $26,513,932 | 9.1% |
| 3 | Social Security Administration | $7,751,565 | 2.7% |
| 4 | Department of State | $6,361,143 | 2.2% |
| 5 | Department of Homeland Security | $6,210,420 | 2.1% |
| 6 | Department of Agriculture | $5,028,142 | 1.7% |
| 7 | Department of Commerce | $3,864,414 | 1.3% |
| 8 | Department of Justice | $3,487,076 | 1.2% |
| 9 | Department of Labor | $2,867,318 | 1.0% |
| 10 | Agency for International Development | $2,123,192 | 0.7% |
Where office machinery and equipment rental and leasing contract work is performed
States ranked by contract dollars, using the place of performance on each award.
| # | State | Obligated | Share |
|---|---|---|---|
| 1 | Virginia | $40,553,792 | 14.0% |
| 2 | District of Columbia | $19,375,816 | 6.7% |
| 3 | California | $17,917,060 | 6.2% |
| 4 | Texas | $15,376,731 | 5.3% |
| 5 | Maryland | $12,129,175 | 4.2% |
| 6 | Pennsylvania | $12,124,402 | 4.2% |
| 7 | Florida | $10,547,595 | 3.6% |
| 8 | Georgia | $10,236,318 | 3.5% |
| 9 | Hawaii | $9,561,665 | 3.3% |
| 10 | Connecticut | $9,190,357 | 3.2% |
Recent office machinery and equipment rental and leasing contract awards
The latest office machinery and equipment rental and leasing contracts, newest first. Each award ID links to its record on USAspending.gov.
| Start date | Recipient | Agency and description | Amount | Record |
|---|---|---|---|---|
| Sep 30, 2026 | Canon U.s.a., Inc. | Department of Homeland SecurityPUB SERVICES - MONTHLY LEASE AND MAINTENANCE OF COPIER MACHINES SECTION 2(D) EXEMPTION | $404,480 | 70LGLY26PSSB00043 |
| Sep 30, 2026 | Xerox Corporation | Department of Homeland SecurityPAPER CUTTING MACHINE LEASE | $44,855 | 70B01C26P00000570 |
| Sep 30, 2026 | Xerox Corporation | Department of Homeland SecurityPAPER CUTTING MACHINE LEASE | $40,364 | 70B01C26P00000569 |
| Sep 30, 2026 | Xerox Corporation | Department of Homeland SecurityCOPY MACHINES LEASE. | $267,935 | 70B01C26P00000568 |
| Sep 30, 2026 | Pitney Bowes Inc. | Department of AgricultureTHIS ACTION IS A RATIFICATION OF AN UNAUTHORIZED COMMITMENT FOR PITNEY BOWES MAIL METER LEASE | $0 | 12444026P0215 |
| Sep 29, 2026 | Omni Business Systems, Inc | Department of Homeland SecurityTHE PURCHASE OF MULTI-FUNCTIONAL DEVICES IN SUPPORT OF THE OFFICE OF ENFORCEMENT AND REMOVAL OPERATIONS. | $94,576 | 70CMSD26FC0000073 |
| Sep 24, 2026 | Omni Business Systems, Inc | Department of Homeland SecurityTHIS AWARD PROVIDES ICE ENFORCEMENT AND REMOVAL OPERATIONS NEW ORLEANS WITH MULTIFUNCTION PRINTING AND COPYING DEVICES USED TO SUPPORT LAW ENFORCEMENT OPERATIONS. | $98,606 | 70CMSD26FC0000067 |
| Sep 21, 2026 | Omni Business Systems, Inc | Department of LaborODEP - PURCHASE & MAINTENANCE SERVICES PLAN FOR MULTI-FUNCTION DEVICES (MFDS) | $13,618 | 1605TB26F00130 |
| Sep 21, 2026 | Omni Business Systems, Inc | Department of LaborOSHA - OPERATING LEASE & MAINTENANCE SERVICES PLAN FOR MULTI-FUNCTION DEVICES (MFDS) | $33,713 | 1605TB26F00129 |
| Sep 18, 2026 | Ricoh USA Inc | Department of JusticeFY27 F6 RICOH COLOR COPIER FOR FCI LORETTO | $1,947 | 15B20826P00000094 |
| Sep 18, 2026 | Ricoh USA Inc | Department of JusticeFY27 M2 RENTAL OF COPIERS FOR THE INSTITUTION (9) MACHINES | $4,281 | 15B20826P00000091 |
| Sep 18, 2026 | Ricoh USA Inc | Department of JusticeBUX RICOH COPIERS - PERIOD OF PERFORMANCE: OCT 1, 2026 - OCT 31, 2026 ALL INSTITUTION COPIERS MONTH TO MONTH LEASE EXTENSION AND MAINTENANCE AGREEMENT IN ACCORDANCE WITH ATTACHED VENDOR QUOTE. | $0 | 15B10626P00000420 |
| Sep 15, 2026 | Timeclock Plus, LLC | Department of JusticeTIMECLOCK PLUS: NURSING ROSTER PROGRAM QUOTE #: Q059021 DOS: OCTOBER 1, 2026 THRU SEPTEMBER 30, 2027 FUNDING WILL BE OBLIGATED THROUGH CR DECEMBER 11, 2026 | $0 | 15B10626P00000396 |
| Sep 15, 2026 | Quadient, Inc. | Department of Veterans AffairsLEASE MAIL METER EQUIPMENT AND TRACKING SOFTWARE | $26,183 | 36C24126N0824 |
| Sep 15, 2026 | Omni Business Systems, Inc | Department of LaborOLMS - MAINTENANCE SERVICES PLAN FOR MULTI-FUNCTIONAL DEVICES (MFDS) | $41,740 | 1605TB26F00118 |
| Sep 14, 2026 | Complete Copy Systems Group Inc | Department of JusticeTITLE: FY27 - CCSG, INC. - BOSS - $20,700 REQUESTOR: LUIS ESPINOZA POP DATES: 10/01/2026 TO 09/30/2027 | $0 | 15DDLA26P00000055 |
| Sep 11, 2026 | Pitney Bowes Inc. | Department of the InteriorPITNEY BOWES MAIL METERING MACHINE AND POSTAGE SUBSCRIPTION FOR GREAT PLAINS REGION | $5,929 | 140A0126P0076 |
| Sep 4, 2026 | Rent-A-Pc Inc | Department of AgricultureS1087, PARADISE, ORUMF000302, SCMP, SERVICE - COMPUTER RENTAL; | $1,805 | 1204H126K5356 |
| Sep 4, 2026 | Kyocera Document Solutions America Inc | Department of JusticeFY26 G1 KYOCERA COPY MACHINE AUG 26 | $2,066 | 15B40926P00000188 |
| Sep 3, 2026 | Rent-A-Pc Inc | Department of AgricultureS1081, *PARADISE, ORUMF000302, SCMP, SERVICE - COMPUTER RENTAL; | $3,138 | 1204H126K5353 |
| Sep 3, 2026 | Initial Action Services, LLC | Department of AgricultureS863, *TIMBER, CALPF002271, SCMP, SERVICE - COMPUTER RENTAL; | $4,725 | 1291S826K5018 |
| Sep 3, 2026 | Omni Business Systems, Inc | Department of LaborMSHA - PURCHASE & MAINTENANCE SERVICES PLAN FOR MULTI-FUNCTION DEVICE(S) (MFDS) | $457,800 | 1605TB26F00097 |
| Aug 29, 2026 | Rent-A-Pc Inc | Department of AgricultureS796, THREE QUEENS, WAOWF260420, SCMP, SERVICE - COMPUTER RENTAL; | $9,027 | 1204H126K5315 |
| Aug 29, 2026 | Initial Action Services, LLC | Department of AgricultureS12, SOUTHERN CALIFORNIA OSCC, CABDF000002, SCMP, SERVICE - COMPUTER RENTAL; | $2,438 | 1202RZ26K5573 |
| Aug 28, 2026 | Bushtex Inc | Department of JusticeSTARLINK MINI DISHES AND SERVICES | $9,668 | 15F06726F0001025 |
Open office machinery and equipment rental and leasing government bids
No open office machinery and equipment rental and leasing bids right now. Check the open bids page, which is updated daily from SAM.gov.
How to win government office machinery and equipment rental and leasing contracts
Federal office machinery and equipment rental and leasing contracts are posted on SAM.gov under NAICS 532420. Register your business free on SAM.gov with this code, watch for office machinery and equipment rental and leasing bids, and look for small business set-asides: many office machinery and equipment rental and leasing contracts for small business are reserved for small firms.
Explore government office machinery and equipment rental and leasing contracts by state, agency and contractor
- Department of Defense contracts
- Department of Veterans Affairs contracts
- Social Security Administration contracts
- Department of State contracts
- Department of Homeland Security contracts
- Government contracts in Virginia
- Government contracts in District of Columbia
- Government contracts in California
- Government contracts in Texas
- Government contracts in Maryland
Frequently asked questions
- What NAICS code is used for government office machinery and equipment rental and leasing contracts?
- Federal office machinery and equipment rental and leasing contracts use NAICS 532420 (Office Machinery and Equipment Rental and Leasing). List this code in your free SAM.gov registration to be found for these contracts.
- Who are the largest office machinery and equipment rental and leasing government contractors?
- By contract dollars under NAICS 532420 from FY2024 to FY2026, the largest were Cartridge Technologies, LLC ($72.7M), Trident E&P, LLC ($56.3M) and Omni Business Systems, Inc ($33.3M).
- Which agencies buy the most office machinery and equipment rental and leasing?
- From FY2024 to FY2026, the biggest buyers were the Department of Defense ($221M), the Department of Veterans Affairs ($26.5M) and the Social Security Administration ($7.8M).
- Where are government office machinery and equipment rental and leasing contracts performed?
- By contract dollars, the most federal office machinery and equipment rental and leasing work is performed in Virginia ($40.6M), District of Columbia ($19.4M) and California ($17.9M).
- Is federal spending on office machinery and equipment rental and leasing contracts growing?
- Federal office machinery and equipment rental and leasing contract obligations rose 43% from FY2024 ($83.6M) to FY2026 ($120M). FY2026 closed recently, and Defense Department contracts are reported up to 90 days late, so its total may still rise.
- Do I qualify as a small business for office machinery and equipment rental and leasing contracts?
- It depends on the SBA size standard for NAICS 532420, which is set either by average annual revenue or by number of employees. Check the current table of size standards on sba.gov before you bid on small business set-asides.
- What do I need to bid on government office machinery and equipment rental and leasing contracts?
- An active SAM.gov registration (free) with NAICS 532420 listed, the licenses and insurance your state requires for office machinery and equipment rental and leasing work, and examples of similar past work. Some solicitations also ask for specific certifications or security clearances.